Start with Reason: clarify constraints, evidence, and trade-offs. Add Relate: surface perspectives, emotions, and incentives shaping behavior. Finish with Recalibrate: adjust plans, roles, and timelines based on what you learned. In a platform rewrite, this loop transformed contentious debates into constructive experiments. Sharing the intermediate reasoning publicly built collective ownership, while relational check-ins prevented misaligned expectations from derailing velocity and trust.
Treat decision records as living narratives, not sterile archives. Capture context, options, risks, and explicit human considerations—stakeholder concerns, team stress levels, or customer anxieties. When trade-offs later feel questionable, these notes reveal why choices were reasonable then. One leader’s habit of annotating with anticipated emotions reduced re-litigation, shortened onboarding, and strengthened empathy across disciplines. Invite your team to contribute, react, and refine together.
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